Connect QuickBooks and, in 90 seconds, Aerca shows you exactly what your agency is leaking. Then it defends your margin while you work, recovers what you are owed without straining client relationships, and keeps a live forecast of your cash. Continuously.
Lumen Health has exceeded its budgeted hours. $1,500 is unbilled, raise a change order before close.
Safe to spend today: $42,180. Payroll is covered through week 6.
Lumen Health is at 112% of its budgeted hours.
Payroll is covered through week 6. One cash dip flagged in week 8.
Hours delivered and never billed. Scope that quietly creeps until a profitable project loses money. Invoices that sit for 60 to 90 days while payroll, taxes, and vendors do not wait. Busy but broke. Profitable on paper, poor in the bank.
If more than one of these is familiar, this is the problem we built Aerca to solve, and exactly how it solves each one.
Free revisions and small extras accumulate as a project runs, and the time rarely makes it onto an invoice.
Out-of-scope hours get absorbed because no one has the time to raise the change order.
Invoices sit at 60, 75, even 90 days while your own costs continue on schedule.
Strong margins on the P&L rarely tell you what is genuinely safe to spend this month.
Without a forecast and a fallback ready, a single delayed payment becomes an emergency.
The account that looks like your best can consume far more than it pays across the full relationship.
Raising a rate, chasing a balance, or flagging a risk gets postponed until it costs you.
It identifies the leak before the invoice, recovers what is owed, and maintains a live view of the cash you can actually use.
Each was missing until recently. Together, they open a category.
Modern AI can interpret scope changes, disputes, and the nuance of a client relationship as they happen. The rule-based tools that came before it never could.
More service firms than ever operate with lean teams, no finance function of their own, and clients who stretch payment terms to 60 and 90 days.
Every existing tool activates after the invoice is sent. The largest and most preventable losses happen earlier, inside the work. That ground is open.
Most finance software is a rear-view mirror, showing what already happened. Aerca looks through the windshield. It runs continuously across the tools you already use, protects your margin as the work happens, recovers what you are owed, forecasts your true cash, and gets sharper with every project. These are the kinds of moments it catches.
Lumen Health has exceeded its budgeted hours. $1,500 of delivered work is currently unbilled. Recommend raising a change order before the project closes.
Atlas Retail reads as a top account, yet its true margin across the full relationship is negative. Recommend reviewing the engagement terms.
This new project is not projected to be cash-positive until day 75. Here is its impact on next month's payroll obligations.
One continuous defense of your money. Because Aerca owns the first move, it is stronger on the next two than any tool that starts later.
Aerca tracks the work against the scope you agreed and surfaces the leak before the invoice, while you still have the leverage to bill for it.
Context-aware, relationship-safe follow-ups recover what you are owed, so the system carries the awkward part instead of you.
When cash is genuinely tight, Aerca can advance funds against invoices it already trusts, underwritten on the full relationship between work and cash.
Coming after launchSix operations that normally take several hires, running together around the clock.
The moment a project crosses its budget, Aerca flags the unbilled hours and the exact dollars at stake, while you still have the leverage to bill.
Aerca drafts the change order and the client message in your voice. Charging for the extra work becomes a single approval, not a dreaded task.
Relationship-safe follow-ups go out under the system's name, adapt their tone to each client, and resolve missing POs on their own.
A live 13-week forecast separates what is booked, invoiced, collectible, received, and genuinely usable, so you never confuse owed with usable.
Aerca spots the cash trough early and has the fallback plan ready, with the exact steps, before you ever feel the squeeze.
Stress-test the next hire or project against real cash under multiple payment outcomes, so growth is a decision, not a gamble.
Everyone else waits for the invoice. By then, the margin is already gone.
Agencies create real value, then lose a share of it to work that is never billed and cash that arrives too late to use. Aerca is the system built to close that gap.
We have spent months mapping precisely where agency money leaks, and we are turning that work into software.
Give a small agency the financial command a large company gets from a full finance function.
Catch the leak before the invoice, recover what is owed, and keep an accurate read on the cash you can use.
Aerca is in its founding chapter, and that is exactly the point. We are opening just 60 seats to agencies who want to shape the product, lock pricing no one else will ever get, and be the first names we build around. Early is the advantage here, not the risk.
Reserve a founding seat with a $79 deposit and lock a rate no one will ever be offered again, or join the free waitlist for early access. The earlier you are, the deeper it goes.
These founding rates are locked for life, for members who reserve a seat. Free waitlisters still get early access and a launch-day offer.
Reserve your seat today. We'll email your $79 deposit link when the early Beta launches. This locks your lifetime discount and is fully refundable up to 3 months after the official public launch.
No card required today. Your $79 deposit is collected when Beta access opens. Fully refundable up to 3 months after the official public launch.
Not ready to reserve a paid seat? Join free. You will still get early access the day we launch, plus an exclusive launch-day offer. The lifetime founding rates above are reserved for members who reserve a seat.
A one-minute form. No card required, ever, on the free plan.
Three commitments we hold from the very first connection.
Aerca connects through read-only, OAuth-secured integrations, protected with 256-bit encryption in transit and at rest. We never store your login credentials, modify your records, or move funds.
Every client message and payment is prepared for your review and sent only on your explicit approval. Aerca runs on least-privilege access and keeps a complete, exportable audit trail of everything it does.
Your data is isolated to your account, never sold or shared, and never used to train third-party models. We are building to SOC 2 standards from day one.
is what an average agency loses every year to unbilled work and cash that arrives too late to use. Aerca exists to win it back, before it ever leaves the building.
Figures from independent industry research, synthesized in the Aerca market analysis.Book a 15-minute video call. No pitch and no pressure. Tell us where your agency loses money and we will give you an honest read on whether Aerca can help. It runs on Google Meet, so there is nothing to install.
Stop giving your value away and running out of the money you did earn. Aerca makes sure you earn it, keep it, see it clearly, and can finally use it.
Claim your founding spot